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For immediate hiring!

Position: Office Clerk 

Place of Assignment: Registrar Office 

Status of Employment: Service Contract 

Qualification Standards: 

  • Education: Bachelor’s degree relevant to the position 
  • Civil Service Eligibility is an advantage , but not required 
  • Having a work experience in the Registrar office is an advantage 

Preferred Competencies: 

  • Good communication skills in oral and written 
  • Computer literate 
  • Can work under pressure 

Duties and responsibilities:

  • Provide direct services to client, mainly cadets, employees and other visitors by taking note of their requests and other concerns and coordinating these to Registrar Personnel. 
  • Assist the Acting Grade evaluator for BS MarE on the  following tasks: -Screen admission requirements of PMMA applicants (Probationary Midshipmen) required for orientation / indoctrination. 

    -Secure students and office files. 

    -Processing of clearances and application for Official Transcript of Records and Diploma of graduating students. 

    -Entertain requests/inquiries of students and other clientele regarding scholastic records of BSMarE students. 

  • Assist in the processing / evaluation of enrollment requirements of BS MarE students. 
  • Assist in the preparation of the  following: -Student Data File Proof List of 1st Year (4/C) BSMarE students. 

    -Encode grades for Official Transcript of Records (OTR) of embarking BSMarE 3rd year (2/C) and 4TH YEAR (1/C) graduating students. 

    -Prepare notices informing BSMarE students Academic Deficiencies. 

    -Request for Honorable Desmissals/Certificate of Transfer Credentials and Official Transcript of Records (OTR) from previous schools of students with college background and Form 137-A for high school graduates to complete lacking requirements of BSMar-E students. 

  1. Assist in the compilation, updating, maintenance and/or retrieval of scholastic records of BSMar-E students into their individual 201 file envelope such as; -Registration / Enrollment requirements. 

    -Semestral Report of Grades. 

    -Students Data/ Biodata 

    -Clearances and Certifications 

    -OTR & Diploma 

  • Perform other related tasks that may be assigned from time to time by the immediate supervisor/s. 

Application process and other details: 

  • Interested applicants may submit their Application letter, Personal Data sheet, and Work experience Sheet to [email protected] 
  • Deadline of application is until September 29, 2023 
  • Incomplete requirements shall NOT be entertained.